Vendor Terms and Conditions
STOREYLINE PRODUCTIONS LLC
VENDOR TERMS AND CONDITIONS
Booth / Exhibitor Space Agreement, Release of Liability, and Waiver
Last Updated: August 8th, 2026
These Vendor Terms and Conditions (the “Agreement”) are entered into between Storeyline Productions LLC, a Texas limited liability company (“Storeyline,” “we,” “us,” or “Organizer”), and the individual or business entity registering for vendor/exhibitor space (“Vendor,” “you,” or “your”). By checking the acceptance box and/or submitting a vendor registration, you agree to be bound by this Agreement. If you are registering on behalf of a business entity, you represent that you are authorized to bind that entity.
1. Vendor Space and Event
Storeyline offers Vendor a ten-foot by ten-foot (10′ x 10′) exhibitor space (the “Booth Space”) at an event hosted by Storeyline (the “Event”) held at a third-party venue (the “Venue”). Storeyline is the Event organizer only; it does not own, operate, or control the Venue. Booth Space is licensed, not leased, for the duration of the Event only, and conveys no interest in the Venue or its premises.
- Vendor is responsible for its own booth setup, display, tables, tents, signage, equipment, merchandise, and teardown, including bringing all necessary supplies.
- Vendor must set up and break down only during the times designated by Storeyline and must leave the Booth Space clean and in the condition received.
- Booth Space assignments are at Storeyline’s sole discretion and may be changed as needed for the Event.
2. Fees, Payment, and Cancellation
Vendor agrees to pay the booth fee stated at registration. Except as expressly stated in writing by Storeyline, all fees are non-refundable, including in the event of Vendor no-show, cancellation by Vendor, weather, low attendance, or Vendor’s failure to comply with this Agreement. If Storeyline cancels the Event in its entirety and the Event is not rescheduled, Storeyline’s sole obligation shall be, at its option, to reschedule the Booth Space or refund the booth fee paid, and Storeyline shall have no further liability.
3. Vendor Conduct and Compliance
Vendor, at its own expense, shall:
- Comply with all applicable federal, state, and local laws, ordinances, health and safety codes, fire codes, and all Venue and Storeyline rules and instructions;
- Obtain and maintain all permits, licenses, sales-tax permits, and registrations required to sell or display its products or services, including any Texas Sales and Use Tax Permit, and be solely responsible for collecting and remitting all applicable taxes;
- Sell or display only lawful goods and services, and be solely responsible for the safety, quality, labeling, and legality of everything Vendor offers;
- Supervise its Booth Space, personnel, agents, and property at all times and conduct itself in a professional, courteous manner;
- Not sublicense, share, or assign its Booth Space without Storeyline’s prior written consent.
Storeyline may remove any Vendor from the Event, without refund, for violating this Agreement, engaging in unsafe or disruptive conduct, or selling prohibited items.
4. Assumption of Risk
Vendor understands that participation in the Event involves inherent and other risks, including but not limited to: bodily injury, illness, or death; property damage, loss, or theft of merchandise, equipment, cash, or personal belongings; slips, trips, and falls; crowds; the acts or omissions of other vendors, attendees, or third parties; weather and outdoor conditions; equipment or structure failure; and conditions of the Venue premises. VENDOR KNOWINGLY AND FREELY ASSUMES ALL SUCH RISKS, BOTH KNOWN AND UNKNOWN, AND ASSUMES FULL RESPONSIBILITY FOR VENDOR’S PARTICIPATION, PROPERTY, PERSONNEL, AND ANYONE VENDOR BRINGS TO THE EVENT.
5. Release of Liability and Waiver of Right to Sue
In consideration of being permitted to participate in the Event, Vendor, on behalf of itself and its owners, officers, employees, agents, personnel, heirs, successors, and assigns, hereby RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE Storeyline Productions LLC and its members, managers, officers, employees, agents, contractors, volunteers, representatives, successors, and assigns (collectively, the “Released Parties”) from any and all claims, demands, causes of action, liabilities, damages, losses, costs, or expenses (including attorneys’ fees) of any kind, whether known or unknown, arising out of or related to Vendor’s participation in the Event, the Booth Space, or presence at the Venue.
This release does not apply to liability that cannot be released as a matter of law, including gross negligence, willful or wanton misconduct, or intentional acts. If any portion of this release is held unenforceable, the remainder shall remain in full force and effect.
6. Indemnification
TO THE FULLEST EXTENT PERMITTED BY TEXAS LAW, VENDOR SHALL INDEMNIFY, DEFEND, AND HOLD HARMLESS THE RELEASED PARTIES and the Venue from and against any and all third-party claims, suits, damages, liabilities, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to Vendor’s participation in the Event, Vendor’s products or services, Vendor’s acts or omissions, Vendor’s personnel or property, or Vendor’s breach of this Agreement, including claims caused in whole or in part by the negligence of the Released Parties, but excluding the gross negligence or willful misconduct of the party seeking indemnity.
7. Insurance
Vendor is encouraged, and may be required by Storeyline, to carry its own general liability insurance covering its participation in the Event. Storeyline’s insurance, if any, does not cover Vendor, Vendor’s personnel, or Vendor’s property. Vendor is solely responsible for insuring its own merchandise, equipment, and personnel.
8. Vendor Property
Vendor is solely responsible for the security and safekeeping of its merchandise, equipment, cash, and personal property at all times. The Released Parties are not responsible for any theft, loss, or damage to Vendor’s property, whether occurring during, before, or after the Event.
9. Media Release
Vendor consents to being photographed, filmed, or recorded at the Event and grants Storeyline the perpetual, royalty-free right to use such images and recordings, and Vendor’s business name and logo, for Storeyline’s promotional and marketing purposes, without further compensation.
10. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, THE RELEASED PARTIES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR LOST-PROFITS DAMAGES. IF, DESPITE THE RELEASE ABOVE, ANY RELEASED PARTY IS FOUND LIABLE TO VENDOR, TOTAL AGGREGATE LIABILITY SHALL NOT EXCEED THE BOOTH FEE ACTUALLY PAID BY VENDOR FOR THE EVENT.
11. Minors
If Vendor brings, employs, or is accompanied by any person under the age of eighteen (18) (a “Minor”) at the Event, the parent or legal guardian accepting these terms, on behalf of themselves and the Minor, agrees to all terms of this Agreement, assumes all risks on the Minor’s behalf, and agrees to the release, waiver, and indemnification above as to the Minor. The parent/guardian further agrees to indemnify and hold harmless the Released Parties from any claim brought by or on behalf of the Minor arising from the Minor’s presence at or participation in the Event, to the fullest extent permitted by law. The parent/guardian is solely responsible for supervising the Minor at all times.
12. General Provisions
Governing Law and Venue. This Agreement is governed by the laws of the State of Texas, without regard to conflict-of-law rules. Any dispute shall be brought exclusively in the state or federal courts located in the county in Texas designated by Storeyline, and Vendor consents to that jurisdiction and venue.
Entire Agreement; Severability. This Agreement is the entire agreement between the parties regarding the Event and supersedes prior understandings. If any provision is held invalid or unenforceable, the remaining provisions remain in effect, and the invalid provision shall be enforced to the maximum extent permitted.
No Waiver; Assignment. Storeyline’s failure to enforce any provision is not a waiver. Vendor may not assign this Agreement without Storeyline’s written consent.
Electronic Acceptance. Vendor agrees that checking the acceptance box and/or submitting the registration constitutes Vendor’s electronic signature and has the same legal effect as a handwritten signature under the Texas Uniform Electronic Transactions Act.